SAP Business One delivers incorporated accounting/finance, sales quotes/orders, CRM, item/inventory  management, purchasing, MRP (materials resource planning), warehouse administration, and pick and pack right out of the box.

SAP Business One distribution software helps your business to:

  • Improve inventory levels and accuracy, and view history of inventory transactions across customers and vendors
  • Automate purchasing operations and use min/max levels and lead times to drive account requirements for stock or production
  • Achieve efficiency by integrating warehouse operations as well as accounting

Purchasing Management with SAP Business One

Purchasing management is a core functionality of SAP Business One that enables you to use its integrated capabilities to manage your entire procurement process from purchase order creation to merchant invoice payment.  Manage purchase orders, goods receipts, items, and vendors, and integrate your warehouse and accounting in SAP Business One. Download our Purchasing managing Fact Sheet

  • Goods receipt purchase order

This function allows you to receive a delivery at the warehouse or allocate deliveries to multiple warehouses. You can link a goods receipt to a purchase order, and you can change the obtain order quantity versus the actual received quantity.

  • Goods returns

You handle vendor proceeds for repair or without credit using the goods returns document.

  • Invoice

With processing vendor invoices, SAP Business One creates a journal entry. You can use this information to process subsequent expenses to the vendor.

  • Credit memo

You can issue credit memos to vendors for returned stock. The required data can easily be imported from the original invoice, as it is by way of any other sales and purchasing document.

MRP in SAP Business One

SAP Business One contains an MRP (Materials Requirements Planning) module.  In essence, this module looks at inventory levels, demand (such as sales orders and purchase orders), forecasts, and supply and presents to you recommended purchase orders and production orders to meet requirements.

The key to getting the most out of the MRP functionality in SAP Business One is understanding how inventory and demand are modeled and how the MRP run uses this in turn. Here is the definition of MRP as implemented in SAP Business One:

The current state of inventory is modeled through the levels of items on hand in each warehouse, supplemented by the items that are already on the way through obtain orders or production orders. In addition you can take into account Required, Minimum, Maximum or Minimum Maximum inventory level of the item.

The current state of demand is modeled through open sales orders, sales quotations, blanket sales agreements, inventory transfer requests, recurring order communication, reserve invoices, open production orders, and forecasts. Entire categories of demand can be included or excluded. For example, an MRP run can be configured to look only at sales orders and ignore forecasts or, alternatively, to have actual orders consume forecasted quantities to avoid inflating inventory.